Registrar

Description

Alta Vista Innovation High School

POSITION SUMMARY:

The Registrar is responsible for information processing of student enrollments in accordance with school policy. This Position will interface with various departments and personnel to provide information concerning student records and school program completion.

RESPONSIBILITIES/DUTIES: This list is illustrative only and is not intended to be a comprehensive list of tasks performed by this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Interprets transcripts of incoming students (e.g. cum folders, record card, withdraw grades from previous school, fines/fees from previous school, etc.) for the purpose of ensuring their conformance with school grading, curriculum and course credit systems
• Verify credits earned to fulfill graduation requirements
• Enter all necessary information in to student information database (i.e. Test scores, immunizations, court documents, records)
• Maintain records of students completed coursework including grades, grade changes, academic achievements, and student materials
• Assist Teachers with information for student academic planning
• Inform Administrators and/or Counselors of possible student credit deficiencies and/or unusual placements for the purpose of ensuring student success
• Liaison between schools to procure relevant student records/files
• Conduct pre-enrollment interviews with new students and parents
• Process requests from students, other districts, colleges/universities and/or employment agencies (e.g. transcripts, job verification, etc.) for the purpose of providing requested information
• Complete and maintain forms required by the Department of Children Social Services, State Disability, adult programs, and Cal Learn/El Nido
• Compile student data
• Prepare general, statistical and special reports for management
• Attend student and school events (i.e. Graduation, Open House)
• Participate in staff meetings (i.e. WASC, staff development), as requested
• Adherence to attendance policies
• Administrative duties, responsibilities, and activities may be assigned or changed from time to time

QUALIFICATIONS

SPECIFIC KNOWLEDGE, SKILLS, LICENSES, CERTIFICATIONS, ETC:

• Excellent record keeping techniques
• Effective communication, reading and writing skills
• Effective planning and organizational skills
• Ability to work independently with minimal supervision
• Ability to collaborate with various levels of personnel
• Ability to use computer technology proficiently
• Ability to meet schedules and timelines
• Understanding of codes, regulations & laws related to student enrollment, graduation and transfer

MINIMUM QUALIFICATIONS:

• High school diploma or General Education diploma
• Minimum of 3 years office experience or a minimum of 3 years in a public school setting handling student school information processing responsibilities
• Experience using student information databases
• Experience with word processing and spreadsheet software

TRAVEL: Ability to travel in performance of job duties is required

PHYSICAL REQUIREMENTS:

• Mental Demands: high workflow management, high project coordination
• Finger Dexterity: using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together
• Talking: especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly
• Average Hearing: able to hear average or normal conversations and receive ordinary information
• Average Visual Abilities: ordinary acuity necessary to prepare or inspect documents or operate machinery
• Physical Strength: sedentary work. Sitting most of the time, and occasionally exerts up to 10 lbs. of force (almost all office jobs)
• Frequent multi-tasking, changing of task priorities, repetitious exacting work required
• Working in a noisy, distracting environment with frequent deadline pressures